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This document describes the relationship between the SIGCHI Executive Committee and the CHI Steering Committee in terms of responsibilities and roles with respect to the organisation of CHI 2018 and beyond. (Jan 18th, 2017, this page is in under development)

The SIGCHI Executive Committee has created a steering committee for the CHI conference series. This document describes the relationship between the SIGCHI Executive Committee and the CHI Steering Committee in terms of responsibilities and roles with respect to the organisation of CHI 2018 and beyond.

SIGCHI Executive Committee Responsibilities with respect to CHI

  • Long - term, Joint Sponsorship Agreements between ACM and other societies
  • Approval of final CHI budget each year
  • Identification of regions of interest for future sites and provided to CHI SC
  • Approval of final CHI site selection
  • Setting long-term vision (including aspirations and long-term goals) for CHI
  • Approval of CHI General Chairs, Technical Program Chairs and Papers Chairs as proposed by CHI SC
  • Organization of SIGCHI related events at and around CHI (e.g. awards dinner, town hall, local chapters meeting, outreach/volunteer/being an AC sessions, videos/banners, plenaries etc.)

With respect to the final point. The SIGCHI EC has a history of running, encouraging, supporting and proposing such events which are now important ways for SIGCHI to connect, through CHI, to our community at large. The CHI SC liaison to a particular CHI along with the General and TPC should ensure they are aware and agree with the SIGCHI EC what is feasible given a number of these events have now been running for many years.  

CHI Steering Committee

This committee will establish objectives for CHI compatible with SIGCHI EC objectives and vision for CHI, and to ensure that the mechanisms for accomplishing these goals are put in place, and to serve as a focal point for communications between the CHI Conference Committee, SIGCHI EC, and the ACM Headquarters Staff. The CHI SC should also endeavour to grow and develop the volunteer base and progression to role requiring more experience and seniority.

CHI Steering Committee Responsibilities with respect to CHI

Ensure that the following mechanisms are put in place for each CHI:

  • A full conference committee
  • Recommendation to the CHI EC on General Chairs, TPC and Papers Chairs
  • A realistic budget
  • Meaningful accounting reports standardized year - to - year
  • A complete set of milestones
  • A definition of the audience
  • A standard for the technical program
  • Financial objectives for the conference
  • Policies and Procedures
  • An adequate facility
  • An accessible facility
  • Contract approval procedure
  • Joint Sponsorship Agreements
  • Liaison with SIGCHI
  • Establish a working liaison (individual or group) between the CHI SC and each year's conference chairs (General/TPC) 
  • Establishment and documentation of operating rules
  • Future site determination and recommendation
  • With respect to the long-term vision for CHI
    • Establishment of ongoing conference objectives
    • Establishing ongoing conference format
    • Establishing ongoing set of conference policies (for example: comp policy, fund solicitation policy, etc.)
    • Long - term contracts
  • Identification and approval of future conference chairs
  • Periodic review of conference committee activities
  • Periodic review of conference committee members appointed to multi-year roles
  • Ensuring that conference committee adheres to ACM policies and procedures
  • Corrective action where a conference committee does not or cannot perform its duties
  • If conference committee are unable to fully perform their responsibilities within the conference committee they may need to be removed from that role.

Qualifications to serve on the CHI Steering Committee

  • Senior level or significant involvement with prior or upcoming CHI Committees
  • Support for limited meeting attendance. Occasionally, travel and subsistence support may be budgeted for partial support of Steering Committee activities
  • CHI Steering Committee members are appointed by SIGCHI Executive Committee based on CHI Steering Committee recommandations

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